Sales Administrative Specialist

Join Qblox, the leader of the quantum revolution, where we're shaping the future of Quantum Computing! With our state-of-the-art qubit control and readout equipment, we're pushing the boundaries of quantum technology.

We seek a meticulous and organized individual to join our team as a Sales Administrative Specialist. This role involves various administrative tasks supporting both operations and sales departments, including order management, CRM system management, export control compliance, and general administrative support.

Responsibilities

• Order Management: Accurately track and manage sales orders within our ERP system (Exact). Coordinate order priorities and deliveries with our production team.

• Cross Functional Coordination and Communication:  Keep sales and finance team up-to-date regarding order status throughout the whole order-to-cash process.

• CRM Management: Maintain and update customer information in our CRM system (HubSpot). Operational support on platform optimization.

• Sales Support: Provide general administrative assistance to the sales team, including support for large-scale proposal documentation (tenders, B2B contracts, or agreements).

• Export Control: Prepare and submit required documentation for export licenses. Collaborate with distributors to ensure adherence to export regulations.

What You Will Bring

• MBO or higher education in business, sales, or administration

• Exceptional attention to detail and accuracy

• Proven ability to work independently and proactively

• Strong organizational and time management skills

• Excellent communication skills

• Fluency in English, knowledge of Dutch is nice to have

• Proficiency in computer systems and software applications

Nice to Have Skills

• Previous (sales) administrative experience

• Experience with ERP and CRM applications

• Knowledge of export licenses and procedures